Frequency Festival 2019, THE MEET UP: Empowering Women in Tech
In 2019, Frequency International Festival of Digital Culture chose us to manage their inaugural THE MEET UP event, a Women in Tech gathering that set the stage for one of the UK’s top digital culture festivals. Bringing together over 100 women, the event featured keynotes and panels with industry leaders, including Dr Anne-Marie Imafidon MBE and Ghislaine Boddington. Our mission was to deliver a seamless experience, allowing organisers to focus fully on content and connections.
Our role:
Our role was to oversee the full logistics and technical operation for THE MEET UP, creating a seamless experience for both panellists and attendees. We handled every off-stage element, from setting up breakout spaces to arranging refreshments and coordinating technical requirements. Our event management ensured that the event flowed smoothly, giving curators Ghislaine and Uzma the freedom to engage with their audience and maximise the impact of the sessions.
Challenges:
The primary challenge was creating a functional, relaxed space that could accommodate varied event activities, from talks and panels to networking and breakout sessions. We needed to ensure a high standard of technical delivery and anticipate all logistical needs to make sure that everything, from staging to refreshments, was prepared on time and executed without interruption.
Outcome:
We transformed the venue into an accessible, flexible space that supported the dynamic flow of activities, with designated areas for panel talks, breakout sessions, and exhibitions. Our technical expertise allowed us to deliver high-quality audiovisual outputs, ensuring every attendee could fully participate in the discussions. We coordinated with the venue and suppliers in advance, securing all elements from seating and staging to lighting and refreshments. As a result, the event ran effortlessly, allowing attendees and organisers to focus on the powerful connections and insights shared.
Key Learning:
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Effective Space Design Enhances Engagement: Thoughtful layout planning created a natural flow between event spaces, allowing attendees to move easily from panel discussions to networking areas.
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Technical Precision is Essential: Reliable and clear technical delivery kept the audience engaged and ensured that all voices were heard, reinforcing the event’s professional quality.
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Seamless Operations Build Trust: By coordinating every logistical detail, we provided organisers with the peace of mind to focus on the content, helping them build valuable connections with attendees.
THE MEET UP was a successful showcase of Creative Rebel CIC’s ability to manage high-impact events with precision and flexibility. We are proud to have contributed to the success of Frequency Festival and look forward to supporting more events that foster connection and innovation.